Admission Requirements

Section One Semester Arrangement

Academic year of XYNU is divided into two semesters: Fall semester and spring semester. September is the beginning of every academic year and of the autumn semester. The spring semester begins in February.

Summer vacation begins at the beginning of July and usually lasts eight weeks. Winter vacation follows the schedule of Chinese Luna New Year, which varies from year to year. Therefore, winter vacation at XYNU also varies each year, but it usually extends from twenty days before Chinese Luna New Year to fifteen days after Chinese Luna New Year. In total, winter vacation usually lasts about six weeks.

For more specific details on the semester's schedule, please consult the academic calendar.

Section Two Registration

Overseas students must go through the formalities for entrance registration when they arrive at university at the appointed time with “Admission Notice”, “Visa Application for Study in China”(JW202 for self-funded student); “valid visa” (X visa) and “the original physical  examination certificate”. Those who do not register on time will need to explain the special reason for their delay and to ask for late arrival and get approval. The students who don’t ask for late arrival and don’t get approval will cancel their status as students if they exceed the time limit of two weeks.

Upon arrival new students must take a physical examination at Henan International Travel Health Care Center（Zhengzhou City）within 15 days. If the report is not satisfactory according to medical consultant they must leave China within 7 days.

Visa for study(X1) is valid for 30 days after entering China. Students holding X1 visas have to apply for residence permits at least 5 working days in advance of the expiration date. Staying with an expired or invalid visa/residence permit is a violation of law. The violator should be fined (500RMB Yuan per day), be detained for investigation, and/or be deported.      

According to university procedures, students on campus should register on time every semester. Students must register in person and show student I.D. No one can register in your place. Before registering, students must have already paid tuition. Without settling payment of tuition, students
may not register. Students should go to register at their schools at the beginning of the term. If for
some reason a student cannot register on schedule, he or she must ask to take a leave of absence. Those who do not receive the approval to take a leave of absence, or do not register on due time are considered to be skipping class (an unexcused absence). Those who still have not registered more than two weeks after the appointed time must leave the university. According to policy, the university will cancel their status as a student. The students are not allowed to participate in all the teaching activities at university without registration. 

Section Three Rules for Payment of Tuition

All fees should be paid in RMB. In case of any change, the latest regulations of the university shall prevail. The tuition fee is subject to the price list published in the enrollment brochure. Other relevant expenses such as the extension fee of study duration, suspension fee of registration, fee of retaking course, examination fee etc, refer to relevant regulations of XYNU.       

Overseas students should pay tuition promptly and in full. Upon arrival, students should pay a full academic year’s tuition and accommodation fees. Other fees like insurance fee, physical examination fee, resident permit fee, textbook fee etc. should be paid according to the rules of XYNU and Chinese government.

Section Four Rules for Refund of Tuition

If permission is given for an overseas student to take a leave of absence, tuition for the period of absence will not be returned. It will be extended to the academic quarter in which the student returns to the school.   

Students who receive permission to leave the school or change student status, they should
follow the Guidelines for Leaving the school and apply for the following refunds:

Time of Departure	Refund Percentage
Within the first 30 days of the quarter	50%
After the first 30 days of the quarter	No refund(0%)

(Note: The first day of registration is Monday of the first week of the quarter according to the Academic Calendar. The date of departure is decided by the day when the procedure for departing is completed.)

According to Chinese financing rules, the refunding needs the original receipt; otherwise, the refund will be declined. This fee should be paid in RMB.

Section Five  Insurance

Chinese education policy dictates that overseas students must have medical insurance. Students need to pay at their own expenses by referring to the overall security programs for the foreign personnel in China stipulated by Ping An Insurance Company of China, Ltd （For scholarship students it will be paid by the university.）XYNU will help overseas students with insurance purchase upon their arrival. Students who do not have medical insurance will not be able to register.

Section Six    Period of Schooling

Undergraduates are studying for four years, and the term of study for preppies, advanced students and researchers is usually one year. Period of schooling for postgraduates refers to training programs of relative schools.

Overseas students can apply for graduating early or extending study years. Undergraduates’ study time can be extended to five years. Overseas students should pay each year according to the standards of XYNU.

Section Seven Course Arrangements

Shortly after arrival, overseas students should promptly find out the courses required for their program, in addition to the sequence in which these classes should be taken. Theoretically, overseas students and Chinese students have the same requirements for graduation. The courses which overseas students are exempted to study will be decided according to the relative regulations of The Ministry of Education of The People’s Republic of China.

There are three types of courses can be select in XYNU: compulsory course, elective course and public elective course.

Since specific requirements for each department vary, students should consult an academic adviser from their department when selecting courses. An adviser from their department will be better equipped to help you draft a reasonable and effective plan for selecting your courses and fulfilling requirements.

Section Eight Disciplines in classes, Attendance & Excused Absences

1.Disciplines in classes

Students should be on time for class and turn off cell phones during class time.

Students are expected to listen to the lecture attentively and to avoid pranks and other behavior that disturbs the class.

Students are not allowed to be late or leave class earlier.

Smoking or eating is not allowed in the classroom at any time.

Slippers and sleeveless garments are not allowed to be worn in the class.

School Property and equipment must be cared for properly. Classrooms should be kept clean and tidy, and students are not allowed to draw on the desks, walls or deface property in any other way.

2. Attendance

(1) Overseas students will enjoy Chinese national holidays, winter and summer vacations. Generally, festivals of students’ own countries are not observed. But if students ask for leave, their request could be considered. The classes missed will not be made up later. Furthermore, this type of absence will not be permitted more than twice in one academic year, and the absence could last up to three days. If overseas students leave the city during vacation, they must register at their schools and at the International Exchange & Cooperation Division. The destination of the trip and the date of return must be reported.

(2) Truancy and Punishment

In order to guarantee normal teaching situation, three times of late or leaving class earlier
would be considered as one time truancy. One time truancy is four hours’ absence.

Those who has not attended the courses opened by correspondent department or college more than one-third teaching hours could not take part in the final test at the end of the semester. (the time of absence includes the time of asking for leave and the time of truancy.)

3. Leave Notice

Students who are unable to attend the teaching activities prescribed by the schools should ask for leave with permission. There are three reasons for leaving: private affair leave, sick leave, and public affairs leave.

Private affair leave means that the students are unable to attend normal teaching activities in accordance with the regulations of the school for personal reasons. Private affair leave cannot be approved commonly.    

Sick leave refers to students who are unable to attend normal teaching activities due to physical health reasons. Sick leave must provide diagnostic confirmation of the hospital.   

Public affairs leave refers to the students who are unable to attend normal teaching activities due to participate in big event in the university, or on behalf of the university, take part in practice activities etc, The public affairs leave should be offered by the unit responsible for above mentioned activities. Any organization that asks a student to participate in a major event should report to the student office for approval, if it involves more student, it should be reported to the director of the university.

4.Procedures and permissions for leaving

Students should write an application to explain the reason and time of leaving.

If overseas students ask for leave within three days, they need to fill in the application form and submit to their counselor to get approval.

If overseas students ask for leave within three days to five days, they need to fill in the application form and submit to their counselor to get approval from secretary in charge of student work.

If overseas students ask for leave more than five days but within one third of teaching weeks , they need to fill in the application form and submit to their counselor to get approval from secretary in charge of student work, at the same time submit to the office of teaching affairs for a record.

If a student is on sick or personal affairs leave for an accumulated time of one third of
teaching weeks, his studies shall be suspended. If he has made a formal application, the longest
period allowed for suspension is one year.  

After an overseas student come back from leaving, he or she should return the application form to their counselor; if the leaving time needs to be extended, approval procedures should be handled.  

Overseas students who leave university without permission or extension permission will be punished as skipping class (an unexcused absence) according to Discipline Punishment Criterion of  XYNU.

Overseas students who leave university without permission or extension permission and have an accident outside campus will be treated according to the measures for the students' injury, accident and treatment from ministry of education.

If overseas students leave Xinyang during vacation, they must register at their schools and at the International Exchange & Cooperation Division. The destination of the trip and the date of return must be reported. The school keeps the records of asking for leave and they will be given to International Exchange & Cooperation Division for scholarship assessment. 

Section Nine Reward and Punishment

Overseas students who abide by school rules and perform well in study will be commended and rewarded.

Overseas students who violate the law or regulations will be given following disciplinary actions according to their seriousness: warning sanction, serious warning sanction, demerit punishment, probation sanction, expulsion sanction.

The allotted time for probation is generally one year. Schools can terminate the probation sanctions ahead of time or at postponed time on basis of students’ actual performances. If the students violate the regulations or disciplines again during the period of probation they will be given expulsion sanctions.

Severe punishments will not only be announced to the student, but also the student’s embassy in China, representative organizations, or family head, according to the needs and appropriateness of the situation.

If overseas students have illegal actions, they will be punished by public security organization in accordance with the relevant laws and regulations of China and in accordance with the relevant disciplinary measures of XYNU.

Section Ten  Examination and Grading Assessment

1. Examinations

Overseas students must take all quizzes and/or examinations required by their courses. If they have to miss an exam, they must ask permission from the department office ahead of time to take a replacement test. Those who were not given permission ahead of time to miss an exam will receive a zero for their grade on that particular exam.

2.Grading Assessment

The attendance, the behavior of overseas students in classes and the assessment of professors will influence their final test scores at the end of the semester, and the grade of final examination is just one part of the final result. If a student fails in an examination, he or she must retake the failed course or have the makeup examination.

3. The test discipline

Overseas students who cheat or forge in examinations, quizzes, and paper work etc. will be severely punished according to the university regulations.

If overseas students violate the examination rules, they will be disqualified from the
examination or the examination results will be recorded as zero, and the students are given warning or serious warning sanctions. If students cheat in the examinations, they will be canceled their examination qualification and ordered to leave examination hall. The examination results will be recorded as zero and those who break discipline will have their infractions put on records or take probation sanctions according to how serious cases are. The students who involve in substituting other students to attend examinations or other students substitute them to participate in examinations will be regarded as serious cheating to be given them discipline actions from probation sanctions to expulsion sanctions in accordance with detailed rules for conferring Punishment of Disciplinary Action on Students of XYNU .

Section Eleven Suspend Schooling and Resume Studies

Overseas students can apply for one-year suspension of schooling because of illness or personal reason.

Overseas students who apply for one-year suspension of schooling need to make a written application. With permission of the university, they should go through the formalities to suspend the schooling with related certificates

The students who asked for suspension from school should submit their applications to resume their studies two months before the end of suspension. The students who asked for suspending schooling because of illness should submit their health certificate from the hospital and go back to school with permission. After coming to the university, they need to be reexamined and resume their study with confirmation.

Section Twelve Graduation, Completing a Course, Transcript and Leaving School

Overseas students who complete all the credit hours, required courses, thesis or diploma project according to training program are entitled to graduate from university. Degrees will be awarded to overseas students who are qualified. Please consult relative academic dean or adviser of different schools for Chinese Language level and other requirement details.

Non-degree students are issued certificates of completing courses and don’t confer academic degrees according to training plan. The students who quit school after over one year study and don’t meet the requirements of graduation are only issued transcripts in which give the duration of studies. Non-degree students who fail to attend courses over one third of their classes will not be eligible to receive a Certification of Completion.

XYNU implements online registration system of higher education academic certificates. Every year, The Teaching Affairs Office will report and register the information of academic certificates to the Education Department of  Henan Province .

University doesn’t reissue graduation certificates, degree certificates, certificates for completing courses and transcripts which are lost and damaged, but university can issue relevant certificates by applications students make themselves.

The graduates must leave the university within 15 days after graduation ceremony. If the student cannot leave on time for special reasons they should put forward their applications in advance and get approval from school which can help to extend visas.

Procedures for Obtaining Pertinent Documents

The certificates, cards, and papers are censored, checked or granted by the relevant
administrations. During the period of learning at XYNU, these certificates are significant for
overseas students. Overseas students must figure out the basic procedures and documents needed to obtain these certificates. These papers should not be smeared or altered or damaged, otherwise, the holder will be punished in accordance with the relevant laws in China or the guidelines of XYNU.

1.Student Identification Card

After registering, overseas students receive a student ID card of XYNU. Student ID cards are given by the schools overseas students study at. If it is lost, please return to the school’s department office for a replacement. Student IDs are important and should be with you all the time, so they cannot be lent or borrowed. If the students lose their ID, they must obtain a new one as soon as possible.

2. campus ID

After registering, overseas students receive a campus ID card of XYNU. Campus ID is made by Campus Card Service Center. If it is lost, please return to the Campus Card Service Center room 104 on the south part of the Social Science Building for a replacement. Campus ID can be used with canteen room, library, internet access and other services on campus. If the students lose their campus ID, they must obtain a new one as soon as possible.

3. Proof of Study

XYNU can provide Proof of Study in Chinese or English. Students should go to International Exchange & Cooperation Division  to obtain it.

4. Transcript

Upon graduation or finishing one's program, XYNU will give every student an official copy of his or her transcript in both English and Chinese versions. If overseas students need additional transcript copies, they should go to the Teaching Affairs Office of their schools to submit their request in writing.

5. Procedures for Leaving the University

Graduate students finishing their program of study should bring their student ID to their schools a week before they leave campus in order to obtain the "Leaving the University Form". The following are procedures for exiting the university:

(1) Follow the guidelines for canceling your student ID.

(2) Follow the guidelines for canceling your campus ID

(3) Settle all financial affairs with the university registrar

(4) If you live on campus, you must follow the guidelines for checking out.

(5) Non-degree students must go to their schools two weeks in advance to provide a 2-inch photo for their certificate of completion.

(6) Obtain your transcript and degree certificate.

(7) All overseas students must leave the university within 15 days of graduation or completion of a study program.

(8) Failure to complete the procedures for leaving the university will result in a student's ineligibility to receive his or her certificate of study, transcript, and degree certificate.

Pre-Arrival & Registration Guide for Overseas Students

Pre-Arrival

Foreigners coming to China for study purposes shall apply for a study purpose visa at the Chinese embassy/consulate in their country of nationality or country of residence. There are two types of visas for study purpose: X1 type visas are usually issued to students planning to study for over 180 days; X2 type visas are usually issued to students planning to study less than 180 days. Documents sent by Henan University of Science and Technology, including the Admission Notice, the Visa Application for Study in China, Physical Examination Record for foreigners, your blood test reports and some other designated documents, will be required by the Chinese embassy/consulate.

The list of Chinese diplomatic missions overseas can be found on the website of Ministry of Foreign Affairs. http://www.fmprc.gov.cn/mfa_eng/wjb_663304/zwjg_665342/

Important  Notice for Immigration Affairs

1. For overseas students who are coming to China with new visas, please read the following notice according to your respective visa type:

(1) If you are holding an X1 visa: You must register at the university and apply for a residence permit within 30 days after entering China, otherwise illegal stay is constituted. Usually there is only one entry permitted on your visa. Since early registration is not entertained and you are recommended to arrange your traveling schedule carefully to make sure that you enter China and report to school to register within the time limit on the admission notice.

(2)We only admit a student with an X1 visa.

2. If you are holding a residence permit: You shall ensure that there are still over 30 days left to the expiry of the validity period on the date of registration. After registration, you need to apply for a new residence permit for study.

In particular, traveling from Hong Kong S.A.R, Macau S.A.R and China Taiwan to mainland of China counts an entry.

3. About trip planning (Important).

Registration is not accepted if a) you arrive to register too early; or b) you are holding an expired visa/residence permit; or c) the remaining time to the expiration of your visa/residence permit is not adequate for necessary formalities to process your registration. Therefore, you should plan your trip carefully to avoid entering China too early before the registration period, causing your visa to expire during the registration period. Expired visas will result in failure of registration and cause other unnecessary troubles. Moreover, if you have to apply for a residence permit after registration, it will take about one month to get your passport back. If you have to apply for an extension of stay or more entries for your visa, it will take about one month to get your passport back. During this time, you cannot travel to other places except within the city of Xinyang. You should take it into consideration when making travel plans.

4. About giving up admission.

If you decide to give up the admission to Xinyang Normal University, you shall not use the documents issued by XYNU to apply for a visa nor use that visa to enter China. In accordance to government orders, the university shall report all the admitted but unregistered students to the immigration. If you are holding a study purpose visa in China but do not register in the corresponding university, your visa will be canceled and you will be prosecuted for illegal stay.

5.Penalty of violation.

Staying with an expired or invalid visa/residence permit is a violation of law. The violator should be fined (500 RMB Yuan per day), be detained for investigation, and/or be deported.

Application for Residence Permit

Visa for study (X1 visa) is valid for 30 days after entering China. Students holding X1 visas have to apply for residence permits at least 15 working days in advance of the expiration date. The steps of the application are as follows:

Register at the International Exchange & Cooperation Division and pay all required fees in full at Finance Department.

You are required to take the physical examination at the Henan International Travel Health Care Center.

Obtain and fill out the residence permit application form from the International Exchange & Cooperation Division.

Submit the application at the designated visa agency of the immigration authority of Xinyang City.

Time for application: 8:00-12:00 AM 2:00-4:50 PM

Overseas students who plan to go to travel around Hong Kong, Macao or other countries or go back to their own countries because of illness or personal reason need to report to HAUST to get permission before they do their exit formalities

Overseas students are required to pay the fees according to relevant regulations when they go through entry/exit formalities and residence permits.

Overseas students should submit relevant materials (passport-size photos, copy of passport, etc.) two weeks before do residence permit extension or alteration , after the approval of the International Exchange & Cooperation Division, then the apply at the Exit-Entry Administration Division of Xinyang Public Security Bureau for extension or alteration formalities. Staying with an expired or invalid visa/residence permit will be fined and punished in accordance with the relevant provisions.

Tips to Safety for Overseas Students

一、 Emergency calls

110 (Police)

119 (Fire fighters)

122 (Traffic accident)

120 (Ambulance)

The Security Department on campus: 6393333(24hours)

二、Traffic Safety

Do not drive a motorcycle on campus.

When riding a bicycle, please ride along the right side of the road. Don’t chase after each other.

When crossing the road, please choose the pedestrian crossing line and watch out the vehicles. Don’t cross the road when the traffic light is red. Don’t ride in the converse direction.

三、 Self-protection

If you don’t feel well, please go to see the doctor as soon as possible. If you don’t know how to see doctors, you can ask your friends, relatives or teachers for help. Don’t delay the treatment for the reason of trouble.

Be sure to take a card with a telephone number with you. The number should be your
guardian’s, your teacher’s or your friend’s.

Go to the regular business place and ask for invoices when you take a taxi, have dinner, reside or do shopping.

Don’t go traveling alone; you’d better go with your friends. Remember to keep contact with your relatives, teachers or classmates during your travel for reason of safety. Avoid going out in the night.

Notice your property when you are at railway stations, especially your back pockets and bags. We suggest you take your bag in front of you, in case pickpocket will get your money.

Don’t put your bags in the basket of the bicycle at random when you are riding, in case they would be stolen by others.

Don’t leave your bags, purses, clothes, cell phones, wallets and so on in the classrooms, library, dining halls, or playing ground. Take them with you or ask your friends to keep for you.

Don’t enter the password on the ATM if there are some others beside you; please call the bank immediately if there is something wrong with the ATM and do not leave the ATM at the moment.

Bank of China: 95566

China Construction Bank: 95533

Industrial and Commercial Bank of China: 95588

Bank of Communications: 95559

四、 Fire Prevention

All the high power appliances are forbidden to use in your room. And make sure you turn off all the electrical powers before you leave the room or go to bed.

Don’t move or break the fire hydrants and don’t block corridors and the stairways.

Don’t use open flame beside easily combustible and explosive things. Don’t set off fireworks on the campus or in the dormitory. Never mix the combustible and explosive gases such as oxygen and hydrogen together.

Once you find a fire, please call the 119 or 64277110 immediately, and try to put out the fire with water or fire extinguisher.

五、 Cheating Prevention

Don’t lend your passport, student card and credit card to others so as to avoid being cheated by others.

Don’t provide your personal data or information to others in case other would take advantage of it.

Don’t believe strangers easily or lend money to someone you know a little.

Don’t believe the information about lottery on the website or short messages sent to you. There are a lot of normal ways for work-study in case you would be cheated.

Please ask your teacher for help when you have something in trouble and not sure how to deal with it.

Note: Articles in this handbook will be renewed in accordance with the latest regulations of XYNU